TIPS — Team for Improving Productivity at Stanford — is a
broad-based organization for achieving administrative productivity
gains. TIPS' primary goal is to advise on and influence the development
and implementation of administrative procedures that support the needs
of the schools, departments, labs, research centers, institutes,
student- support organizations and other academic and administrative
units that TIPS represents.
TIPS provides a voice for user-level input throughout the
selection, development, and implementation of University administrative
processes and systems.
TIPS is a collaborative and complementary partner with the
University Management Group (UMG) in the development and implementation
of policies, processes and systems supporting Stanford business
- TIPS Chair (and Co-Chair as alternate) serves as liaison to the University Management Group.
- TIPS representatives are responsible for communicating
issues and concerns addressed by TIPS to the UMG member by whom they
were appointed as well as to other administrative staff in their units.
- TIPS keeps abreast of administrative systems developments
and regularly brings local issues, needs, and requests to the attention
of business process owners and project managers.
- TIPS provides a forum for business process owners and project managers who seek advice on system changes under consideration.
- TIPS representatives, or other administrative staff
recruited by them, participate in system development teams and act as
testers of new applications.
- TIPS reviews specifications of online applications for
functionality and handling of exceptions and endorses specific
applications before they come under the Electronic Transactions policy
(see Guide Memo 64). TIPS' endorsement shall be based on factors such as
functionality, ease of use, and the availability of adequate training,
documentation, and equipment.
- TIPS partners with project teams to develop implementation strategies appropriate to the varying needs of different work units.
- TIPS recommends and advises on enhancements to existing legacy systems during transitions to new administrative systems.
- TIPS sponsors Special Interest Forums on topics of interest
to administrators, especially issues surrounding the implementation of
new procedures and systems.
- TIPS provides a forum for discussing issues of productivity
and work distribution, whether or not those issues include information
- TIPS mission and UMG/TIPS Guidelines should be reviewed at least every five years.
- TIPS meetings are open to anyone who would like to attend.
Guidelines for Selection of TIPS Representatives, Officers and Liaisons
- TIPS representatives shall be appointed by the Administrative
Deans (or the functional equivalent) for each unit currently represented
on the University Management Group. Appointees shall represent their
constituents, attend monthly meetings, and report back to their areas.
These representatives will be expected to serve for a minimum of one
year, the normal term being September 1 to August 31. There will be no
- TIPS Representatives shall be allotted as follows:
- Those who appoint representatives should:
- consider the above-mentioned TIPS roles and make their
selections based on the ability of the representatives to fulfill those
- select members who represent different administrative functions
(e.g.student affairs, budget officers, computing support staff,
administrative associates, staff affairs, facilities, etc.) and levels
(e.g. school, department, etc.)
- contribute to the continuity of TIPS by appointing representatives who are willing to serve for more than one year.
- A TIPS chairs and co-chair will be elected from among the
representatives. *Electronic nominations and elections for the chair and
co-chair position will be held in the
Spring or Summer, regardless of the number of nominations received.*
The normal term for TIPS chair shall be September 1 to August 31. It is
the normal expectation that the co-chair will succeed as chair after a
one year term. The TIPS Chair will serve as liaison to UMG.
- Liaisons from other groups and organizations (e.g. DUNSI, Expert
Partners, Change Support Team, SAS, etc.) are invited to attend TIPS
meetings and act as information channels to and from their respective
groups. For purposes of continuity, groups are encouraged to assign TIPS
liaisons to serve from September 1 to August 31.
- The TIPS-ALL@lists.stanford.edu will only be used to send email
relating to TIPS business; not for general University announcements, job
* Amended 4/01